#1 Find A Reliable Project Management Tool
In order to keep track of your team's projects, progress and deadlines remotely, you need to implement a reliable project management tool that everyone interacts on. This will ensure that all employees know what's going on within the company, what's expected of them and when their projects need to be completed. This will also promote communication within the team/company.
#2 Access To Reliable Technology
Everything is turning digital, and to ensure that you can work remotely effectively, you'll need to invest in reliable technology to keep you online. Access to a consistent and stable internet or Wi-Fi connection is essential. This will ensure that you can video call, email and access your relevant systems and programs to ensure you can still do your job well away from the office. This also includes mobile hardware - laptop, keyboard, mouse, hard drive, noise-cancelling headphones, etc. Visit Dion Wired, Game and Incredible Connection to equip yourself with the latest tech.
#3 Set Your Hours
Now that you're all set up, you need to set your hours. Yes, you're working from home, but it doesn't mean that you're on holiday. You still need to meet your deadlines, connect with clients, host meetings and ensure you do your part. Ensure you are available on email, your phone and internal communication programs during working hours. Also, if your hours change, be sure to communicate this with your team and managers.
#4 Work Away From Distractions
Another thing about working from home is you'll be surrounded by plenty of temptation to procrastinate - the TV in the living room along with your gaming console and Netflix, magazines, goodies in the kitchen, your bed luring you in for an afternoon nap. Set up a designated space that has limited distractions and allows you to focus on your task, such as the dining room or a study. If you need to work in your lounge, keep the TV off.
#6 Communicate Excessively
When it comes to communication during remote work, rather over-communicate than under-communicate. Not only will this keep everyone in the loop, but it will ensure clarity on what's being done and whether or not you'll be able to meet deadlines. Communication – be it phone calls, emails, WhatsApp or hangout messages – is essential when teams are not working within close proximity to one another.
#7 Know When To Log Off
Once the day has come to an end (AKA you have worked your hours), log off. It's easy to get caught up in your work and try push yourself to get ahead when you're focused, but you need to know when to call it a day and log off. Tomorrow is another day, and you can pick up right where you left off in the morning.
Perks To Working Remotely
Here are a few reasons why you should consider working remotely, especially during the COVID-19 outbreak:
- You'll spend less time in traffic.
- You'll feel more productive as you're in a comfortable environment.
- You'll feel less anxious as you'll technically be in self isolation.
- As a result, you'll be more focused.
- You'll broaden your horizons on the types of technology available to you.
- You'll save money as a result of travelling less.
- Working from home gives a sense of control over your work-life balance.
- You'll have easy access to everything you need (tea, coffee, food, disinfectants, etc).